Europäische Stanzform Union e.V.
Invitation to the General Meeting on September 30, 2020, 11:00 a.m. Central European Time
we hereby cordially invite you to the General Meeting of the
European Diemaker Association e.V., Neusser Str. 26, 40667 Meerbusch, Germany.
Due to the current situation in connection with the corona virus, the Board has now decided, contrary to the decision made at the last General Meeting in 2019 in Luxembourg, to hold a purely virtual meeting. The meeting place Amsterdam, which was decided upon in 2019, is no longer feasible from the point of view of the Board of Directors due to the current risks to the health of the members and the imponderables regarding the local planning and booking of hotel and meeting rooms.
The virtual meeting will take place on 30.09.2020 at 11.00 a.m. central European time. The meeting will be held in English.
Until 21.09.2020 we will provide you with the handouts by mail and for download on our homepage. With this mail you will receive a ballot. On this ballot paper we have compiled all the items on the agenda for voting at the meeting. In combination with the handouts, which as always provide you with all important documents and data, you can vote here before the General Meeting. If you want to make use of this option, you have to fill out and sign this voting form and send it to the office by mail. These ballot papers must be received by the office by 29.09.2020. Ballot papers received after this date are considered invalid.
Until 28.09.2020 you will receive another mail with your personal dial-in data for the virtual General Meeting. If you have not received this mail by 28.09.2020, please request your access data from: firstname.lastname@example.org .
If we find out after the opening of the General Meeting on 30.09.2020 at 11.00 a.m. that less than 50% of the members entitled to vote are participating in the virtual meeting, the meeting is not considered to have a quorum. The virtual meeting will then take place 30 minutes later with the same agenda, according to the statutes. You can use the same dial-in data as before. The General Meeting then has a quorum regardless of the number of members dialed in.
Further information can be found in the agenda, which is a fixed part of this invitation.
Date of General meeting : 30.09.2020
Place : virtuelles Meeting via Internet
Start : 11:00 Uhr Central European Time
Language of the Meeting : English
Agenda for the ESU General Meeting on 30.09.2020
1) Opening and welcome
2) Determination of the quorum and the number of members entitled to vote
3) Approval of the agenda and possible changes to the agenda
4) Election of an election committee
5) Approval of the minutes of the last General Meeting in Luxembourg (published in the ESU Magazine, issue 03-2019 and on the ESU website, see also the annex at the end of the handouts).
6) Activity report of the board
7) Reports from the regions
Due to the unusual medium in the form of a conference call, this year the reports will be presented in a short summary. If the national associations have prepared a report, you will find it in your handout.
8) Financial Report 2019, Development Budget 2020, Presentation Budget 2021
9) Auditor’s report
10.1) Discussion of the reports and approval of the Financial Report 2019 and the Budget 2021
10.2) Discharge of the board
11) New elections, re-election is possible
12) Resolution on the amount of membership fees 2021
13) Proposal / determination of the place and date of the next ESU General Meeting 2021
The Board proposes to hold the General Meeting, as usual, during the Technology Forum 2021 in Luxembourg.
Note: Motions for the General Meeting and proposals for further items on the agenda must be submitted to the Board of Directors in writing at least 15 days before the date of the General Meeting, stating the reasons for the motion according to the statutes §9.4
If you have proposals for the election of the positions to be elected, these must also be submitted at least 15 days before the date so that we can include them in the preliminary votes / elections.
Patrick Gil, 1.chairman
Martin Rönngard, 2.chairman
Frédéric Ohmes von Mertens, 3.chairman
Marcel Tigchelaar, treasurer
Jennifer Vossen, secretary